Position Title: Logistics Manager
Closing date: 19 Oct 2022
Reports to: Logistics Coordinator
Direct Reports: Logistics & Administration Officers - Turkana & Tana River (2)
Job Location: Nairobi with frequent travel to Concern Programmes field locations (Candidates must be legally entitled to work in Kenya at the time of application - National Position)
Contract Details: Fixed Term (One Year Contract), renewable subject to availability of funds and performance
Job Summary:
To manage efficient and effective purchasing operations for major procurements of materials, supplies, equipment and services for Concern Kenya programmes based on established procurement policy and procedures and provide logistical support to the South Sudan and Somalia programmes
Procurement
- Ensure any requirements for major procurements are procured in a timely, cost-effective manner and well documented.
- Handle procurements for medical, food & non-food items, construction works, consultancies etc. and ensure only competent and reliable suppliers/vendors are engaged.
- Manage and ensure timely purchase and delivery of equipment and emergency requests keeping to the policies and procedures.
- Participate in tendering processes and ensure all supporting documentation is received, properly reviewed and documented, manage tender lists, dispatch of tender documentation and coordinate responses to tender enquiries as appropriate.
- Provide procurement support to Regional office, Somalia, South Sudan and any other country as required in procurement of goods and services.
- Manage relationships with clearing agents, ensure timely clearance of all imported and/or exported goods, and cost effective transportation /airlifting to final destinations.
- Manage performances and contracts of long-term and short-term suppliers.
- Ensure accurate and timely payment of invoices, as necessary on completion of service or delivery of goods.
Contract Management
- Manage contracting process, procurement, contract terminations, expiry, extensions and renewals
- Manage performance and contracts of long-term and short-term suppliers
- Review existing contracts with suppliers and vendors to ensure on-going feasibility
- Perform risk assessments on potential contracts and agreements
Capacity Building
- Provide support in conducting continuous capacity assessment of implementing partners, analyse gaps and provide trainings to strengthen capacities.
- Train direct reports and other staff on procurement and logistic procedures and policies to ensure compliance
- Provide support in orienting new staff on logistics policies and procedures
People Management
- Ensure technical reports i.e. Logistics & Administration Officers in Turkana and Tana River have clear performance goals and development plans
- Ensure performance review process is carried out bi-annually
- Provide support, as required
Responding to Emergencies:
- Participating and contributing towards Concern’s emergency response, as and when necessary
- Complying with Concern’s health, safety and security guidelines during emergencies
Concern Code of Conduct and Associated Policies:
- Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
- Supporting and promoting the standards outlined in the Code of Conduct & Associated Policies to the team, partner organisations and beneficiaries, and being committed to providing a safe working environment
Accountability
In line with Concern’s commitments under the Core Humanitarian Standard
(CHS):
- actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
- work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
- Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
Education, Qualifications & Experience Required
- Essential:
- Degree in Logistics, Procurement, Supply Chain Management or related field
- Professional Certification in procurement and logistics or supply chain management
- Relevant experience in procurement and logistics management including pharmaceutical supplies within the field of supply chain management.
- At least seven (7) years’ experience in a similar role
- Experience in emergency response and in setting up emergency logistics operations
- Proficiency with computers programmes, excel, word, spread sheet
- Good interpersonal, organization and communication skills
- Desirable
- Previous experience of working in an NGO and /or Concern
- Innovative, team player with an ability to work under pressure
- Confidentiality, integrity and ability to handle sensitive situations
- Flexible/adaptable in the face of changing priorities
- Ability to work with minimal supervision, take initiative, set priorities and support programs
Safeguarding at Concern: Code of Conduct and its Associated Policies
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a consultancy opportunity with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their consultancy contract. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to do consultancy work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, being hired as a consultant with Concern is subject to a range of vetting checks, including criminal background checking.
Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net
How to apply
Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as "Logistics Manager ’’ on or before 19th October 2022 ". Only short-listed candidates will be contacted for interview.
Concern Worldwide is an equal opportunity employer and does not charge a fee at any stage of recruitment process (for application, written test, interview, training, medical examination etc.) nor act through recruitment agents. This is applicable for all opportunities including staff and interns.