Distribution Coordinator Job Vacancy in Nairobi, Kenya

Position Title: Distribution Coordinator

Industry: Engineering

Location: Nairobi

Reporting to: Group Distribution & Commercial Marketing Manager

Gross Salary: Competitive

Our client is a leading provider of engineering solutions in Africa seeking to hire a Distribution Coordinator who will be an integral part of ensuring that the Distribution & Commercial Marketing Department’s operations run smoothly and are successful in supporting the other business activities.

Key Responsibilities

  • Support your Line Manager with various administrative tasks (sales tracking & reporting, debtors/credit control management, marketing support, calls/messages taking, disseminating correspondence, scheduling meetings and taking minutes, customer training, marketing events, etc.).
  • Receive and compile, daily, all Credit Application Forms for new DSR Stockists, complete with supporting documents, check them, and compile them for approval by your Line Manager.
  • Liaise with Branch Management Office and all Branches (managers and administrative staff) concerning sales, debtors, and marketing.
  • Learn and consistently follow departmental (and general office) workflow procedures to ensure maximum efficiency.
  • Maintain files and records with effective filing systems.
  • Update the DSR Stockist Positive List monthly with stockists’ mobile numbers, credit terms, and payment terms.
  • Support the Distribution Sales Representatives (DSRs) in various sales-related, marketing, and administrative issues (in tandem with your Line Manager, the Finance Department (particularly MANACCS), the larger Marketing Department, and the Human Resources Department).
  • Plan, organize and coordinate the monthly Departmental Meetings and departmental staff training and ensure minutes are taken and filed.
  • Liaise with the Knowledge Manager and the various Branch Managers on the various stockist/pool attendants and staff training schedules and team-building activities relevant to the Distribution Department and plan on staff inclusion.
  • Liaise with the Marketing Services Department in coordinating all Direct Marketing initiatives developed for the Distribution Department and their stockists.
  • Ensure the Merchandise Initiative is well executed in each branch through coordination with the DSRs on the ground and provide monitoring reports.
  • Ensure that you prepare and implement your monthly travel schedule (2 weeks a month – on every other week basis and strictly Mondays to Fridays), and with the approval of your Line Manager, carry out an audit/inspection of all stockists shops countrywide, with regard to:
    – POS branding.
    – D&S Display Stands (policy enforcement).
    – Use of Giveaways (especially dust coats, caps, t-shirts, etc).
  • NB: Use these trips to also personally inspect and maintain/improve/set up merchandise promo displays at every branch in your route plan. You will after each trip, send a detailed report (complete with pictures) of the results of your audit and thereafter implement corrective/necessary action.
  • Regularly update and maintain the Display Stand Register and ensure all Display Stands countrywide are also physically numbered according to the register.
  • Send in all requests for NEW Display Stands to your Line Manager.
  • Directly handle any cases of replenishment (stickers, frames/boxes) of EXISTING Display Stands with the Marketing Services Department.
  • Smoothly and successfully coordinate all Distribution Stockist events throughout the year.
  • Deal with all stockist/pool attendant complaints whenever they arise.
  • Develop and manage the Distribution Customer/Stockists Database (DSR Stockist Positive List) and the linkages with the organization’s CRM connectivity and initiatives.
  • Attend and minute your weekly Monday meeting with your Line Manager.
  • You will carry out any other duties as recommended by your Line Manager and your Line Executive (the Kenya Managing Director), as they may see fit.
  • Along with the Line Manager, you will also supervise the Brand Assistant’s work process in terms of the internal and external Brand Strategy.

Required Skills & Qualifications

  • Degree in Business Administration/Finance/Marketing
  • Proven experience and capability as an Office Administrator/ Accountant or in a similar role, for at least 2 years with a working knowledge and/or strong interest in Tactical Marketing.
  • Experience in customer service will be a plus.
  • Knowledge of basic office management systems and procedures.
  • Outstanding knowledge of D&S BUSINESS CENTRAL ERP, MS Office, “back-office” and accounting software.
  • Working knowledge of office IT hardware.
  • Excellent communication and interpersonal skills.
  • Organized with the ability to prioritize and multitask.
  • Paying attention to detail, taking instructions well, and implementing tasks fully.
  • HIGH INTEGRITY, reliable, patient, professional, neat, and presentable.
  • Holder of a valid driving license and willing to travel at any time and spend nights out

How to Apply

If you are up to the challenge and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Distribution Coordinator – Engineering) to vacancies@corporatestaffing.co.ke before 15th October 2022.