Assistant Records Management Officer II Job Vacancy in Kenya - Office of the Data Protection Commissioner


Job Description

This is the entry and training grade for the Records Management cadre. An officer in this level will be deployed in the general registry, confidential registry or secret registry under the supervision of a Senior Officer.

Terms and Conditions of Services

  1.  Basic salary:                 Kshs    44,114 – 66,376PM
  2. House Allowance:           Kshs  10,000 PM
  3. Commuter Allowance:     Kshs  4,000 PM
  4. Leave Allowance:            Kshs 10,000 PA
  5. Annual Leave:         30 working days PA
  6. Medical Cover and other allowances: As provided by the ODPC
  7. Terms of Service:           Permanent and pensionable
Job Specification

Requirements for Appointment

For appointment to this grade, a candidate must have:

  1. Minimum of Kenya Certificate of Secondary Education (KCSE) C (plain) or its equivalent from a recognized and accredited institution;
  2. Diploma in any of the following: Records Management, Information Science, Library Information Science or its equivalent qualifications from a recognized and accredited institution; and
  3. Proficiency in computer applications.

 Duties and Responsibilities

Specific duties will entail: -

  1. Compiling records;
  2. Sorting, filing and dispatching letters;
  3. Maintaining an efficient filing system;
  4. Repairing and maintaining files including renewing file covers;
  5. Storing, arranging, indexing and classifying records;
  6. Dispatching mails and maintaining registers;
  7. Ensuring pending correspondence and bring-ups are checked and appropriate action taken;
  8. Receiving, opening, sorting distributing mails and maintaining related registers; and
  9. Perform any other duties as may be assigned by the Supervisor.

 Skills and Competence

  1. Analytical skills;
  2. Interpersonal;
  3. Communication skills;
  4. Creativity and Innovativeness
  5. Problem solving skills;
  6. Risk management skills;
  7. Continuous learning skills.
Grade: ODPC 8
No Sought: 1
Advert Ref: V/NO 48/2022
Recruiment: ODPC OCTOBER 2022
Close Date: 26/10/2022
Before applying for a job, please ensure to populate your Educational qualification, professional qualification, Work history and experience as well as your membership to professional bodies.  

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